The Toronto DJ - Official Blog of Kooltempo Toronto DJ Service (Wedding DJ, Prom DJ, Party DJ): October 2012

Planning and making things work perfectly for your BIG Day can be very exciting and at the same time (for some) very ‘Stressful’ as well.

Its important that you organize your self well in advance and make sure you distribute the activities throughout the planning period (approximately 12 - 14 months in advance) so that your are not overly stressed at the last moment. Planning and organizing your self, well in advance could save you hundreds of dollars as well as enable you to enjoy your entire wedding experience!

So here are some tips for you to plan for your Big Day!

Planning your Wedding? Make it Special!

** Please note that this may not be a comprehensive list and you may need to customize it based on your specific situation and requirements.

12 to 14 Months before your ‘Big Day’

Decide on the wedding date, time, and venue and Book your Wedding venue [When selecting the day just make sure you check and see if there are special events planned in the area / city that may become an issue for your event (eg:- Road Closures etc)]
Make a rough plan on the type of wedding you hope to have (Theme, Colors etc)
Determine a budget for your event
Start making a rough guest list
Start fitness plan
Start your research on,

          Disc jockey
          Florist
          Photographer
          Caterers (if its not covered by the venue)
          Wedding Planners
          Officiant
          Limo / Transport
          Rentals etc.,

Create your Website

10 to 12 Months before your ‘Big Day’

Finalize the list of your Wedding Party
Book meetings with the shortlisted Wedding Professional and finalize your Wedding vendors (DJ, Photographer, Printer, Wedding Planner ect)
Shop for your Wedding rings & Jewelers
Select your Wedding Dress, Headpiece, Jewelry
Begin your research and make a shortlist your Honeymoon destination
Select your bridesmaids' dresses and accessories
Update your Website

5 to 10 Months before your ‘Big Day’

Finalize Guest list
Order your invitations
Meet with the Officiant and check the province’s marriage license requirements
Meet with your florist and florist and discuss your ideas
Select a gift registry and select your gift choices
Shopping for the men’s wedding attire
Select the baker, finalize the cake design
Decide upon and order your favors.
Finalize your honeymoon travel arrangements
Update your Website

2 to 5 Months before your ‘Big Day’

Mail invitations
Have the engagement photographs done
Plan and make arrangements for the rehearsal dinner
Arrange for accommodation for out-of-town attendants and guests
Book appointments with,
Disc Jockey
Photographer
Venue
Florist
Officiant
hairdresser and / or makeup artist
Start noting down your main song selection and favorite music to be given to the DJ
Update your Website
Plan Vacation days for your Wedding & Honeymoon, inform your employers

4 Weeks before your ‘Big Day’

Finalize your Wedding Day Agenda
Finalize plans and guest list for Venue
Meet with your and finalize plans with your vendors

          Photographer
          Florist
          Officiant

Send the list of music you would like played during special activities such as first dance, Cake Cutting, Bouquet Toss etc., to the DJ along with the final timeline
Obtain marriage license (Make sure your marriage license is in order)
Update your Website

2 to 4 Weeks before your ‘Big Day’

Meet with the DJ and discuss the music list, timeline, venue logistics etc.,
Wedding Dress Fitting
Wedding Party Dress Fitting
Draw a map to direct your guests to the site (Update your website)
Finalize the Wedding day Agenda
Start preparing your speeches
Make sure your accessories are in order (Eg:-rings, pillow, garter, etc.)

1 to 2 Weeks before your ‘Big Day’

Pick up your wedding rings (make sure they fit properly)
Contact guests who have not responded to your invitations
Finalize seating arrangements for the reception
Meet with your MC and brief him / her about the plans
Confirm out-of-town guests have transportation and accommodations
Meet with your Wedding Day Planner and dicuss the detailed plans. Provide him / her instructions and contact information of all vendors, key contacts, emergency numbers etc.,
Make the final payments to your vendor (DJ, Photographer, Wedding Coordinator, Florists)

1 to 7 Days before your ‘Big Day’

Pack your luggage for the honeymoon
Make arrangement for pets during your Wedding Day / Honeymoon
Inform Security Company that you will be away for few days
Wedding ceremony rehearsal with all the participants
Have the rehearsal dinner
Inform your venue / catering company about the final guest count
Check with your florist and/or balloonist to make sure they will arrive when scheduled
Appoint ushers to guide guests during the ceremony & reception

1 Day before your ‘Big Day’

Give reminder calls to your main vendors, florist, bakers etc., to ensure they arrive on time to the venue and are are aware of the timelines and have made all arrangements

Pre pack your important articles (Rings, Marriage license etc)

On Your BIG Day!

Relax and remain calm! Allow approximately two to three hours for dressing, make-up and hair
Take a deep breath, don't worry, and SMILE!
Make sure you enjoy yourself and remain on the dance floor as much as possible!

Kooltempo Toronto Wedding DJ Services was privileged to be a part of this Elegant Wedding held at the at Crosswinds Golf & Country Club in Burlington, Ontario (September 2012) Ontario - Summer 2012

Number of Guests: 160+
Wedding Ceremony: Outdoor
Wedding Reception: Indoor